Shipyard introduction Required field Step 1 of 27 3% Dockyard area The dockyard area consists of two main sections: Repair dock Project area The areas are fenced, and access to the premises is through vehicle and pedestrian gates. Unauthorized access to the areas is prohibited. Driving or entering the dockyard area always requires authorization, and access to the dockyard area is at one's own risk (sandblasting and painting activities take place in the area). Special permission is required for access to the project area. Read - Repair dock and project area* Read - Repair dock and project area* Movement within the dockyard area When moving within the dockyard area, always use the access gates and use electronic identifiers (flex). While moving around the dockyard, be aware and careful around operating machinery. Upon arrival and departure, MAKE SURE TO REGISTER YOUR ENTRY / EXIT FOR ZONE ACCOUNTING. Visiting the project area requires a visitation permit; please contact your designated contact person. Working in the project area without project approval is prohibited. Approval requires a security clearance and a confidentiality agreement. AVOID UNNECESSARY MOVEMENT within the areas. Read – Movement within the dockyard* Read – Movement within the dockyard* Deliveries Deliveries to/from the shipyard ALWAYS take place under the supervision of the shipyard personnel. Advance notice of the delivery should be given to the shipyard personnel. Goods unloading locations within the shipyard area: At the project area, the logistics coordinator or their authorized personnel will provide instructions for the location. At the repair dock, under the supervision and guidance of the dockmaster/supervisor or their authorized personnel. You may use your own vehicle to transport goods and/or tools close to the destination and then remove the vehicle from the shipyard area afterward. Read – Deliveries* Read – Deliveries* Read – Project area* Read – Project area* Access For those coming to the shipyard, a sufficient number of electronic keys (flex) granting access will be provided. The necessary access permissions must be requested/arranged before arriving at the area. Any work conducted on the premises outside of regular working hours must ALWAYS be notified in advance to the management. Obtaining access rights requires completing the necessary orientation. Access keys are to be collected from the office before entering the area. Read – Access* Read – Access* Offices The shipyard's main office building is located on top of the hill outside the shipyard area. The office houses the administrative personnel of the shipyard, a clothing storage area, orientation, training, and meeting rooms. The repair dock's office is situated at the end of the workshop hall, close to the shipyard basin. The offices of the dockmaster and supervisors are located there. The project area's office is situated in a barracks building at the center of the area. The adjacent barracks contain social facilities for the project area. Read – Offices* Read – Offices* Safety Staff at the Dockyard Head of Safety: Jukka Luomala Other safety personnel CEO Krister Sällinen Administration: Jukka Luomala Safety at repair dock: Vesa Juusti (dockmaster) Safety at project area: Joonas Eklund (Logistics Coordinator) Health and safety representative: Kimmo Nikander Those working at the shipyard must follow the instructions provided by the safety personnel. Read – Safety at the Dockyard* Read – Safety at the Dockyard* Data handling Data materials (documents, drawings, work instructions, media, etc.) are intended for internal use within the company. Provide the materials to Millog Marine & Power personnel. Do not leave data materials visible in workspaces; instead, properly archive them at the end of the workday. There is a guest Wi-Fi network available in the area; you can request login credentials. Ensure that you have: Up-to-date and updated operating system Current antivirus software Proper password management and password change practices in place. Read – Data handling* Read – Data handling* Nondisclosure agreements All individuals working within the shipyard area must sign a nondisclosure agreement with Millog Marine & Power. According to the agreement, the recipient of information must treat it as confidential and must not disclose it to any third party. The recipient must handle the information they come across as confidential by default. Read – Nondisclosure agreements* Read – Nondisclosure agreements* Communication The CEO or a person specifically authorized by the CEO is responsible for public communication by Millog Marine & Power. Project managers are in charge of communication related to projects. TSupervisors are responsible for internal communication related to work tasks. Information and announcements on the shipyard area can be found on the info TVs located within the area. Read – Communication* Read – Communication* Parking Lauttakaapelintie – Repair dock parking Gathering point 1 Office parking Gathering point 2 Main gate parking Gathering point 3 During painting work we recommend Lauttakaapelintie parking and the parking by the Church. Read – Parking* Read – Parking* Workplace safety The shipyard is considered a shared workplace according to the Occupational Safety and Health Act (738/2002). Millog Marine & Power ensures that it fulfills its obligations as required by the law. Within the shipyard area, the shipyard management and employees are responsible for work arrangements, machinery, and equipment. Subcontractors and other individuals working within the shipyard area must follow the given instructions and guidelines. Read – Workplace safety* Read – Workplace safety* Workplace safety – Electrical work Only a qualified electrician is allowed to repair and install electrical equipment. Do not use damaged wires, cables, or electrical devices. They must be marked and moved for repair by an electrician. The shipyard electrician or other designated personnel is responsible for arranging the electrical connections for vessels. Any faulty equipment or observed problems must be reported to the supervisors. Read – Workplace safety – Electrical work* Read – Workplace safety – Electrical work* Workplace Safety – Equipment Proper safety equipment must be used within the shipyard area. Helmets and safety shoes are mandatory in the shipyard area.. Safety goggles are mandatory at the shipyard basin and on the decks of the vessels. Continuous use of ear protection and safety goggles is recommended. Visitors must wear helmets and yellow visitor vests, and if necessary, ear protection, safety goggles, and safety shoes. Individuals coming to work at the shipyard must bring their own safety equipment. Read – Workplace Safety – Equipment* Read – Workplace Safety – Equipment* Workplace Safety – Hot work The shipyard follows a hot work plan. The hot work plan is available for viewing at the office and time recording points. You must ALWAYS have a hot work permit when working on a ship. There are (1) hot work supervisors at the repair dock and (2) at the project area. Determine the location of the hot work supervisor before starting hot work. Always check the area behind the bulkhead before starting hot work. Read – Workplace Safety – Hot work* Read – Workplace Safety – Hot work* Workplace Safety – Painting and sandblasting Stay away from areas where surface treatment work is being performed. Ask for permission from supervisors if you need to access areas undergoing surface treatment. Request approval before starting work in an area where surface treatment has been done. Use appropriate protective gear during painting and while moving around the area. Use proper lifting equipment and scaffolding. Ensure adequate ventilation in the work area. Read – Workplace Safety – Painting and sandblasting* Read – Workplace Safety – Painting and sandblasting* Workplace Safety – Docking Only specifically designated professionals are allowed to participate in docking activities. Those involved in docking must have life jackets and a radio communication device (at least one per work pair). Those with other duties should keep a safe distance from the docking equipment and the vessel being docked. Docking operations are led by the dockmaster or supervisor. A safety line and safety net must be attached, and a separate safety line for emergency exits should be prepared. Use approved, inspected, and intact lifting equipment and lifting appliances during lifting operations. Read – Workplace Safety – Docking* Read – Workplace Safety – Docking* Workplace Safety – Tank work Before commencing tank work, contact the supervisors or the tank work supervisor. Tank work is supervised by a designated supervisor. Use extreme caution during tank work. Always ventilate the opened tank and perform gas testing before starting tank work. Whenever someone is working inside the tank, at least one person must be positioned outside to act as a lookout (hatch watcher). The lookout must have the required equipment and tools as instructed for tank work. Read – Workplace Safety – Tank work* Read – Workplace Safety – Tank work* Job completion During the work process, remove any unnecessary supplies, packaging materials, etc., from the vessel. After completing the task, gather the tools and leftover materials. Clean the area and dispose of the waste in the appropriate containers. Return supplies to their designated storage places and tools to their proper locations. Before closing the workspace, double-check that all items and trash have been removed from the area. Sort waste materials into the correct bins! Everyone is responsible for cleaning up after themselves!! Read – Job completion* Read – Job completion* Waste management Within the shipyard area, there are designated bins or containers for waste disposal. Metal, aluminum, cardboard, and general waste each have their separate bins or containers. If necessary, other waste categories are also sorted accordingly. Hazardous waste has its own designated area where such waste is placed for subsequent collection and treatment. For hazardous waste, ALWAYS label it with the project name, date, and a description of the substance for proper post-processing. Read – Waste management* Read – Waste management* Rescue and safety The nearest fire station, hospital, and police station are located in Salo. Perniö has a fire station. OUR HOT WORK SUPERVISORS ARE TRAINED PROFESSIONALS IN THE RESCUE INDUSTRY. Estimated response time from the fire department is 10-30 minutes. There is a Volunteer Fire Brigade (VPK) operating in Teijo, located less than a kilometer away from the marina. The area has 24/7/365 security, including camera surveillance and access control. The area is monitored by a security company. Before entering the area, access permission must be obtained. Read – Rescue and safety* Read – Rescue and safety* First aid and emergency situations In case of a fire RESCUE anyone in immediate danger. EXTINGUISH the fire if it is small and there is no significant smoke. ALERT the Fire Department by calling the emergency number 112 from a safe location. CONTAIN the fire by closing doors and windows. For medical emergencies ASSESS the situation and determine what happened. RESCUE anyone in life-threatening condition and prevent further accidents. Provide FIRST AID. CALL for help by dialing the general emergency number 112. Provide the property address Millog Marine & Power, Telakkatie 51, 25570 Teijo. In case of an emergency, call 112 MAKE the emergency call yourself if possible. Tell the operator WHAT happened. Provide the EXACT ADDRESS AND CITY. ANSWER any questions asked by the operator. FOLLOW the given instructions. END the call only when you are given permission to do so. GUIDE the rescuers to the scene. Read – First aid and emergency situations* Read – First aid and emergency situations* Zone accounting The shipyard uses zone accounting. ALWAYS check yourself IN when arriving at the area. ALWAYS check yourself OUT when leaving the area. The responsible person on the vessel is accountable for the personnel on board. During the zone accounting situation, the responsible person must know and inform the number of personnel on the vessel present in the evacuation area to the representative of the protective organization. Check-in points: Inside the Repair Dock Hall office corridor, Project area social facility, Project office lobby, Main office building lobby. Read – Zone accounting* Read – Zone accounting* Evacuation During an evacuation, the assembly points are located outside the fences of the shipyard and are marked on the map as follows: 1. Lautataapelintie parking area 2. Office building parking area 3. Main entrance parking area Members of the protective organization and those directed by them will evacuate to the assembly points after receiving the last order. A representative of the protective organization will conduct the headcount and report to the office. NO ONE should leave the assembly points until permission is given by the representatives of the protective organization. Read – Evacuation* Read – Evacuation* Hour tracking ALL employees working on projects are required to log their working hours in the hour tracking system. EVERYONE receives a personal Millog Marine & Power identification number along with their access rights to the shipyard. Subcontractors also receive their unique numbers, which they use to record their working hours in the shipyard system. The system provides an hour list for confirmation by the supervisors and to be attached to invoices. Recording hours in the tracking system is a prerequisite for smooth inspection and payment of invoices. Users can generate a printout of their time entries to obtain confirmation from the supervisors.. Read – Hour tracking* Read – Hour tracking* Instructions for subcontractor invoicing In both product and service invoices, the following information must always be provided: CUSTOMER (e.g., Kalle Koskelo) PROJECT NUMBER (with sub-numbers if provided, e.g., 4577-001) Delivery date / Date of service completion Invoicing should be done promptly after the completion of the work/service. We will no longer accept invoices with missing or incomplete information. Providing accurate information, along with the data from the hour tracking system, will hasten the processing of the invoice. Read – Instructions for subcontractor invoicing* Read – Instructions for subcontractor invoicing* First name*Last name*Date of birth* DD slash MM slash YYYY Company/Organization*Phone*Email* I am aware that there is a 24/7 recording video surveillance system within the area* I am aware that there is a 24/7 recording video surveillance system within the area*I accept that my information may be stored* I accept that my information may be stored*I consent to the storage and use of the information provided by me in the operations of Millog Marine & Power, in a manner and timeframe deemed necessary by the company, but not exceeding five (5) years.PhoneThis field is for validation purposes and should be left unchanged.
